+PT-07 [P] Specific Categories of Personally Identifiable Information
---+PT-07(01) [P] Social Security Numbers
---+PT-07(02) [P] First Amendment Information
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PT-07 [P] Specific Categories of Personally Identifiable Information
Control
Apply [Assignement: processing conditions] for specific categories of personally identifiable information.
Discussion
Organizations apply any conditions or protections that may be necessary for specific categories of personally identifiable information. These conditions may be required by laws, executive orders, directives, regulations, policies, standards, or guidelines. The requirements may also come from the results of privacy risk assessments that factor in contextual changes that may result in an organizational determination that a particular category of personally identifiable information is particularly sensitive or raises particular privacy risks. Organizations consult with the senior agency official for privacy and legal counsel regarding any protections that may be necessary.
Assessment Objective
[Assignement: processing conditions] are applied for specific categories of personally identifiable information.
Assessment Method
Examine
Personally identifiable information processing and transparency policy and procedures
privacy notice
Privacy Act system of records
computer matching agreements and notices
contracts
privacy information sharing agreements
memoranda of understanding
governing requirements
privacy plan
other relevant documents or records
Interview
Organizational personnel with personally identifiable information processing and transparency responsibilities
organizational personnel with information security and privacy responsibilities
1. Übersicht
| Bezeichnung |
Standard |
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PT-07(01) [P] Social Security Numbers
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Control
When a system processes Social Security numbers:- Eliminate unnecessary collection, maintenance, and use of Social Security numbers, and explore alternatives to their use as a personal identifier;
- Do not deny any individual any right, benefit, or privilege provided by law because of such individual’s refusal to disclose his or her Social Security number; and
- Inform any individual who is asked to disclose his or her Social Security number whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it.
Discussion
Federal law and policy establish specific requirements for organizations’ processing of Social Security numbers. Organizations take steps to eliminate unnecessary uses of Social Security numbers and other sensitive information and observe any particular requirements that apply.
Assessment Objective
- when a system processes Social Security numbers, the unnecessary collection, maintenance, and use of Social Security numbers are eliminated;
- when a system processes Social Security numbers, alternatives to the use of Social Security Numbers as a personal identifier are explored;
- when a system processes Social Security numbers, individual rights, benefits, or privileges provided by law are not denied because of an individual’s refusal to disclose their Social Security number;
- when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it;
- when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed by what statutory or other authority the number is solicited;
- when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed what uses will be made of it.
Assessment Method
Examine
Personally identifiable information processing and transparency policy and procedures
privacy notice
Privacy Act system of records
privacy notice
separate notice regarding the use of Social Security numbers
privacy plan
other relevant documents or records
Interview
Organizational personnel with personally identifiable information processing and transparency responsibilities
organizational personnel with information security and privacy responsibilities
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PT-07(02) [P] First Amendment Information
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Control
Prohibit the processing of information describing how any individual exercises rights guaranteed by the First Amendment unless expressly authorized by statute or by the individual or unless pertinent to and within the scope of an authorized law enforcement activity.
Discussion
The [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) limits agencies’ ability to process information that describes how individuals exercise rights guaranteed by the First Amendment. Organizations consult with the senior agency official for privacy and legal counsel regarding these requirements.
Assessment Objective
the processing of information describing how any individual exercises rights guaranteed by the First Amendment is prohibited unless expressly authorized by statute or by the individual or unless pertinent to and within the scope of an authorized law enforcement activity.
Assessment Method
Examine
Personally identifiable information processing and transparency policy and procedures
privacy notice
Privacy Act system of records
privacy plan
other relevant documents or records
Interview
Organizational personnel with personally identifiable information processing and transparency responsibilities
organizational personnel with information security and privacy responsibilities
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1.1 Referenzen
1.2 Identifizierte Anforderungen
1.3 Zugehörige Regulierungen
2. Identifizierte Anforderungen
Anforderungen
| Quelle |
Anforderung |
3. Zugehörige Regulierungen
Regulierungen
| Quelle |
Regulierung |
Verknüpfte Vorgänge
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