Assessment Objective

Determine if:

• PM-21a. an accurate accounting of disclosures of personally identifiable information is developed and maintained;
  • PM-21a.01
    • PM-21a.01[01] the accounting includes the date of each disclosure;
    • PM-21a.01[02] the accounting includes the nature of each disclosure;
    • PM-21a.01[03] the accounting includes the purpose of each disclosure;
  • PM-21a.02
    • PM-21a.02[01] the accounting includes the name of the individual or organization to whom the disclosure was made;
    • PM-21a.02[02] the accounting includes the address or other contact information of the individual or organization to whom the disclosure was made;
• PM-21b. the accounting of disclosures is retained for the length of time that the personally identifiable information is maintained or five years after the disclosure is made, whichever is longer;
• PM-21c. the accounting of disclosures is made available to the individual to whom the personally identifiable information relates upon request.

Assessment Methods

Examine

• Privacy program plan
• disclosure policies and procedures
• records of disclosures
• audit logs
• Privacy Act policies and procedures
• system of records notice
• Privacy Act exemption rules.

Interview

• Organizational personnel with privacy program responsibilities
• organizational personnel with privacy responsibilities.

Test

• Organizational processes for disclosures
• mechanisms supporting the accounting of disclosures, including commercial services that provide notifications and alerts.

Lingitud teemad

• NIST -

  EN: Publications of the National Institute of Standards and Technology (NIST), U.S. Department of Commerce, https://www.nist.gov/, from their electronic versions (OSCAL; SP 800-63-4 from its HTML version, https://pages.nist.gov/800-63-4/). Works of NIST employees are not subject to copyright protection in the United States (17 U.S.C. § 105); the OSCAL content is dedicated to the public domain worldwide (CC0 1.0); outside the United States NIST grants the right to reprint its technical series publications in all formats (NIST copyright statement). Republished courtesy of the National Institute of Standards and Technology; each document names its citation. Divided into sections and converted into the GRCA format, the wording unchanged. Only the versions published by NIST are authoritative.

  DE: Veröffentlichungen des National Institute of Standards and Technology (NIST), U.S. Department of Commerce, https://www.nist.gov/, aus ihren elektronischen Fassungen (OSCAL; SP 800-63-4 aus ihrer HTML-Fassung, https://pages.nist.gov/800-63-4/). Werke von NIST-Beschäftigten sind in den USA urheberrechtlich nicht geschützt (17 U.S.C. § 105); die OSCAL-Inhalte sind weltweit gemeinfrei gestellt (CC0 1.0); außerhalb der USA räumt das NIST das Recht ein, seine Technical-Series-Publikationen in allen Formaten neu zu veröffentlichen (Copyright-Hinweis des NIST). „Republished courtesy of the National Institute of Standards and Technology“; jedes Dokument nennt seine Zitierangabe. In Abschnitte aufgeteilt und in das GRCA-Format umgewandelt, der Wortlaut unverändert. Maßgeblich sind allein die vom NIST veröffentlichten Fassungen.