+Third-Party Management Policy

Third-Party Management Policy

Description

Mechanisms exist to establish a formal, documented third-party management policy that:
(1) Conveys executive management's intent;
(2) Provides organizational direction and expected behaviors;
(3) Is reviewed at least annually; and
(4) Is updated, as necessary, to adapt to evolving risks, threats and other changes that affect the organization.

Possible Solutions & Considerations

Micro-Small Business (<10 staff) / BLS Firm Size Classes 1-2

∙ ComplianceForge - Security, Compliance & Resilience Program (SCRP) (https://complianceforge.com)
∙ Executive-approved written policy with documented annual review

Small Business (10-49 staff) / BLS Firm Size Classes 3-4

∙ ComplianceForge - Security, Compliance & Resilience Program (SCRP) (https://complianceforge.com)
∙ Executive-approved written policy with documented annual review
∙ Policy acknowledgement tracking (e.g., HR onboarding records)

Medium Business (50-249 staff) / BLS Firm Size Classes 5-6

∙ ComplianceForge - Security, Compliance & Resilience Program (SCRP) (https://complianceforge.com)
∙ GRC solution (e.g., SCFConnect, Cyturus, SureCloud, SimpleRisk, Ignyte, ZenGRC, Galvanize, MetricStream, Archer, etc.) for policy lifecycle management
∙ Documented annual policy review with version control

Large Business (250-999 staff) / BLS Firm Size Classes 7-8

∙ ComplianceForge - Security, Compliance & Resilience Program (SCRP) (https://complianceforge.com)
∙ GRC solution (e.g., SCFConnect, Cyturus, SureCloud, SimpleRisk, Ignyte, ZenGRC, Galvanize, MetricStream, Archer, etc.) for policy lifecycle management
∙ Policy governance committee with formal annual review and approval workflow
∙ Automated policy attestation and acknowledgement tracking

Enterprise (> 1,000 staff) / BLS Firm Size Class 9

∙ Steering committee
∙ ComplianceForge - Security, Compliance & Resilience Program (SCRP) (https://complianceforge.com)
∙ Enterprise GRC platform (e.g., Cyturus, Archer, MetricStream, ServiceNow IRM) for policy lifecycle management
∙ Automated policy attestation, exception tracking and change history
∙ Annual executive approval and board-level reporting

SCR-CMM

Level 0 Not Performed

Practices are non-existent, based on the inability to demonstrate an implemented and operational capability. A reasonable person would conclude the control is not being performed.

Level 1 Performed Informally

SCR-CMM Level 1 criteria definitions are not available for this control:
▪ A reasonable person would conclude this control requires a structured process.
▪ At this level of maturity, the "ad hoc" nature of performing a capability informally would indicate the intent of the control is not met due to a lack of consistency and formality.

Level 2 Planned Tracked

Third-Party Management (TPM) capabilities are requirements-driven, but are not standardized across the entity (e.g., local/regional level consistency). Capability criteria associated with this control reasonably expect the following criteria to exist:
▪ Policies and standards associated with TPM domain capabilities are formally documented and centrally-managed by the entity.
▪ Standardized Operating Procedures (SOP) associated with TPM domain capabilities are documented and maintained by process owners.
▪ IT and/or cybersecurity personnel work with business stakeholders and process owners to appropriately scope and reasonably implement cybersecurity and data protection controls associated with TPM domain capabilities to address applicable statutory, regulatory and/or contractual requirements for Technology Assets, Applications, Services and/or Data (TAASD).
▪ Third-party management-related controls are primarily administrative and preventative in nature (e.g., policies, standards and procedures & guidelines).
▪ Asset management may be a defined function (e.g., team or department) or assigned as an additional duty to existing IT and/or cybersecurity personnel.

Level 3 Well Defined

Third-Party Management (TPM) capabilities are standardized across the entity for applicability to People, Processes, Technologies, Data and/or Facilities (PPTDF) to ensure consistency for Technology Assets, Applications, Services and/or Data (TAASD). Capability criteria associated with this control reasonably expect the following criteria to exist:
▪ Policies and standards associated with TPM domain capabilities are formally documented and centrally-managed by the entity's Governance, Risk & Compliance (GRC) team, or similar function.
▪ Standardized Operating Procedures (SOP) associated with TPM domain capabilities are well-documented and kept current by process owners.
▪ A procurement team, or similar function, is appropriately staffed and supported to implement and maintain TPM domain capabilities.
▪ Technology is leveraged to enhance the efficiency and accuracy of third-party management operations (e.g., TPRM risk management solution and vendor management solution).
▪ The entity's Governance, Risk & Compliance (GRC) team, or similar function, works with business stakeholders and process owners to appropriately scope and reasonably implement cybersecurity and data protection controls associated with TPM domain capabilities to address Minimum Compliance Requirements (MCR) (e.g., applicable statutory, regulatory and/or contractual requirements) and Discretionary Security Requirements (DSR) (e.g., entity-required controls).

Level 4 Quantitatively Controlled

Utilize SCR-CMM Level 3 criteria definitions:
▪ There are no defined Level 4 criteria, since it is reasonable to assume a quantitatively-controlled process is not necessary to operationalize this control.
▪ While it may be possible to develop “metrics-driven” capabilities for this control, the criteria would be organization-specific to define.

Level 5 Continuously Improving

Utilize SCR-CMM Level 3 or Level 4 (if available) criteria definitions:
▪ There are no defined Level 5 criteria, since it is reasonable to assume a continuously-improving process is not necessary to operationalize this control.
▪ Level 5 capabilities should be considered “world-class” where the control builds on Level 4 capabilities, but are continuously improving through Artificial Intelligence (AI) and/or Machine Learning (ML) technologies.
▪ While it may be possible to develop responsive capabilities for this control through the use of AI and/or ML technologies, the criteria would be organization-specific to define.

1. Yleiskatsaus

1.1 Viittaukset

1.2 Tunnistetut vaatimukset

1.3 Liittyvät säädökset

2. Tunnistetut vaatimukset

Vaatimukset

3. Liittyvät säädökset

Säädökset
EULAW 30 artikla 3

3.   Kriittisiä tai tärkeitä toimintoja tukevien TVT-palvelujen käyttöä koskeviin sopimusjärjestelyihin on sisällyttävä 2 kohdassa tarkoitettujen seikkojen lisäksi ainakin seuraavat:

a)

kattavat palvelutason kuvaukset, mukaan lukien niiden päivitykset ja tarkistukset, sekä täsmälliset määrälliset ja laadulliset suoritustavoitteet sovittujen palvelutasojen sisällä, jotta finanssiyhteisö voi tosiasiallisesti seurata TVT-palveluja ja jotta voidaan ilman aiheetonta viivytystä toteuttaa asianmukaisia korjaustoimia, kun sovittuja palvelutasoja ei saavuteta;

b)

TVT-palveluntarjoajana olevan kolmannen osapuolen irtisanomisajat ja raportointivelvoitteet suhteessa finanssiyhteisöön, mukaan lukien ilmoittaminen kaikesta sellaisesta kehityksestä, jolla saattaa olla olennainen vaikutus TVT-palveluntarjoajana olevan kolmannen osapuolen kykyyn tosiasiallisesti tarjota kriittisiä tai tärkeitä toimintoja tukevia TVT-palveluja sovittujen palvelutasojen mukaisesti;

c)

TVT-palveluntarjoajana olevalle kolmannelle osapuolelle asetetut vaatimukset toteuttaa ja testata liiketoiminnan jatkuvuussuunnitelmia ja ottaa käyttöön TVT:hen liittyviä turvallisuustoimenpiteitä, -välineitä ja -periaatteita, joilla varmistetaan riittävän tasoinen turvallisuus kun finanssiyhteisö tarjoaa palveluja sääntelykehyksensä mukaisesti;

d)

TVT-palveluntarjoajana olevan kolmannen osapuolen velvollisuus osallistua 26 ja 27 artiklassa tarkoitettuun finanssiyhteisön uhkaperusteiseen tunkeutumistestaukseen ja tehdä sen yhteydessä täysimääräistä yhteistyötä;

e)

oikeus seurata jatkuvasti TVT-palveluntarjoajana olevan kolmannen osapuolen suoriutumista, mihin kuuluu

i)

finanssiyhteisön tai jonkin nimetyn kolmannen osapuolen ja toimivaltaisen viranomaisen rajoittamaton oikeus tutustua asiaankuuluvaan dokumentaation ja tutkia ja auditoida sitä sekä oikeus ottaa siitä jäljennöksiä paikalla, jos ne ovat kriittisiä TVT-palveluntarjoajana olevan kolmannen osapuolen toiminnan kannalta, ilman, että muut sopimusjärjestelyt tai toteutusperiaatteet estävät tai rajoittavat tämän oikeuden tosiasiallista käyttöä;

ii)

oikeus sopia vaihtoehtoisista varmuustasoista, jos muiden asiakkaiden oikeuksiin kohdistuu vaikutuksia;

iii)

TVT-palveluntarjoajana olevan kolmannen osapuolen velvollisuus tehdä täysimääräistä yhteistyötä toimivaltaisten viranomaisten, päävalvojan, finanssiyhteisön tai nimetyn kolmannen osapuolen paikalla tekemien tarkastusten ja auditointien aikana; ja

iv)

velvollisuus antaa yksityiskohtaiset tiedot tällaisten tarkastusten ja auditointien laajuudesta, niissä noudatettavista menettelyistä ja niiden tiheydestä;

f)

irtautumisstrategiat, erityisesti riittävän pitkä pakollinen siirtymäkausi

i)

jonka aikana TVT-palveluntarjoajana oleva kolmas osapuoli jatkaa asianomaisten toimintojen tai TVT-palvelujen tarjoamista finanssiyhteisön häiriöriskin pienentämiseksi tai tilanteen tehokkaan ratkaisemisen tai uudelleenjärjestämisen varmistamiseksi;

ii)

joka antaa finanssiyhteisölle mahdollisuuden siirtyä toiseen TVT-palveluntarjoajana olevaan kolmanteen osapuoleen tai vaihtaa sisäisiin ratkaisuihin tarjotun palvelun monitahoisuutta vastaavasti.

Poiketen siitä, mitä e alakohdassa säädetään, TVT-palveluntarjoajana oleva kolmas osapuoli ja finanssiyhteisö, joka on mikroyritys, voivat sopia, että finanssiyhteisön pääsy-, tarkastus- ja auditointioikeudet voidaan siirtää riippumattomalle kolmannelle osapuolelle, jonka TVT-palveluntarjoajana oleva kolmas osapuoli nimittää, ja että finanssiyhteisö voi milloin tahansa pyytää kolmannelta osapuolelta tietoja ja vakuutuksen TVT-palveluntarjoajana olevan kolmannen osapuolen suoriutumisesta.
EULAW 31 artikla 12

12.   Finanssiyhteisöt saavat käyttää kolmanteen maahan sijoittautuneen ja 1 kohdan a alakohdan mukaisesti kriittiseksi nimetyn TVT-palveluntarjoajana olevan kolmannen osapuolen palveluja ainoastaan, jos viimeksi mainittu on perustanut unioniin tytäryhtiön 12 kuukauden kuluessa nimeämisestä.
EULAW 21 artikla Kyberturvallisuusriskien hallintatoimenpiteet
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Linkitetyt tehtävät

Linkit
is related to Annual
is related to relative Control Weighting = 10
is related to Process
is related to Govern
is related to SCRM Focus Tier 1 STRATEGIC
is related to SCRM Focus Tier 2 OPERATIONAL
is related to SCRM Focus Tier 3 TACTICAL
blocks Loss of Accountability / Attribution
blocks Excessive or Unauthorized Privilege
blocks Unauthorized Privilege Elevation
blocks Unauthorized Access
blocks Loss, Theft or Damage of Assets
blocks Unauthorized Modification / Loss of System Integrity
blocks Unauthorized Retention / Inability to Dispose of Data
blocks Business / Service Interruption
blocks Data Loss / Integrity Compromise
blocks Reduced Operational Productivity
blocks System / Data Compromise (Technical Vector)
blocks System / Data Compromise (Non-Technical Vector)
blocks Revenue Loss
blocks Contractual Default / Termination
blocks Loss of Competitive Advantage
blocks Reputational Harm / Loss of Stakeholder Trust
blocks Regulatory / Legal / Contractual Financial Liability
blocks Exposure from Unaddressed Vulnerabilities
blocks System / Service Compromise
blocks Failure to Support Business / Mission Objectives
blocks Unaddressed Security / Compliance Exposure
blocks Unperformed / Unowned Control Responsibilities
blocks Uncontrolled Internal Security / Privacy Exposure
blocks Uncontrolled Third-Party Security / Privacy Exposure
blocks Lack of oversight of internal controls
blocks Lack of oversight of third-party controls
blocks Harm from Illegal, Abusive or Unsafe Content / Conduct
blocks Loss of Investigative / Evidentiary Capability
blocks Delayed Containment / Increased Incident Impact
blocks Incident Persistence / Recurrence
blocks Incident Response / Recovery Cost
blocks Undetected / Delayed Detection of Adverse Activity
blocks Lack of a security-minded workforce
blocks Third-Party Cybersecurity Compromise / Exposure
blocks Third-Party Physical Security Disruption / Exposure
blocks Sub-Tier / Fourth-Party Supply Chain Exposure
blocks Third-Party Legal / Compliance Exposure
blocks Harm from Unauthorized / Unintended Product or Service Use
blocks Third-Party Dependency Failure
blocks Loss of Authorization / Certification / License
blocks Inability to Demonstrate Due Diligence / Due Care
blocks Unreliable Assurance / Decision Information
blocks Counterfeit / Non-Conforming Component Impact
blocks Drought & Water Shortage
blocks Earthquakes
blocks Fire & Wildfires
blocks Floods
blocks Hurricanes & Tropical Storms
blocks Landslides & Debris Flow
blocks Pandemic (Disease) Outbreaks
blocks Severe Weather
blocks Space Weather
blocks Thunderstorms & Lightning
blocks Tornadoes
blocks Tsunamis
blocks Volcanoes
blocks Winter Storms & Extreme Cold
blocks Malicious Cyber Activity
blocks Dysfunctional Management Practices
blocks Human Error
blocks Statutory / Regulatory / Contractual Change
blocks Data Quality Degradation / Data Poisoning
blocks Conflict of Interest (COI) / Undue Influence / Insider Misconduct
blocks Foreign Ownership, Control, or Influence (FOCI)
blocks Workforce Shortage / Loss of Critical Skills / Labor Disruption
blocks Loss of Authorization / Certification / License
blocks Inability to Demonstrate Due Diligence / Due Care
blocks Unreliable Assurance / Decision Information
blocks Counterfeit / Non-Conforming Component Impact
blocks Drought & Water Shortage
blocks Earthquakes
blocks Fire & Wildfires
blocks Floods
blocks Hurricanes & Tropical Storms
blocks Landslides & Debris Flow
blocks Pandemic (Disease) Outbreaks
blocks Severe Weather
blocks Space Weather
blocks Thunderstorms & Lightning
blocks Tornadoes
blocks Tsunamis
blocks Volcanoes
blocks Winter Storms & Extreme Cold
blocks Malicious Cyber Activity
blocks Dysfunctional Management Practices
blocks Human Error
blocks Statutory / Regulatory / Contractual Change
blocks Data Quality Degradation / Data Poisoning
blocks Conflict of Interest (COI) / Undue Influence / Insider Misconduct
blocks Foreign Ownership, Control, or Influence (FOCI)
blocks Workforce Shortage / Loss of Critical Skills / Labor Disruption
blocks Loss of Authorization / Certification / License
blocks Inability to Demonstrate Due Diligence / Due Care
blocks Unreliable Assurance / Decision Information
blocks Counterfeit / Non-Conforming Component Impact
blocks Drought & Water Shortage
blocks Earthquakes
blocks Fire & Wildfires
blocks Floods
blocks Hurricanes & Tropical Storms
blocks Landslides & Debris Flow
blocks Pandemic (Disease) Outbreaks
blocks Severe Weather
blocks Space Weather
blocks Thunderstorms & Lightning
blocks Tornadoes
blocks Tsunamis
blocks Volcanoes
blocks Winter Storms & Extreme Cold
blocks Malicious Cyber Activity
blocks Dysfunctional Management Practices
blocks Human Error
blocks Statutory / Regulatory / Contractual Change
blocks Data Quality Degradation / Data Poisoning
blocks Conflict of Interest (COI) / Undue Influence / Insider Misconduct
blocks Foreign Ownership, Control, or Influence (FOCI)
blocks Workforce Shortage / Loss of Critical Skills / Labor Disruption
is blocked by TPM-01 Third-Party Management Policy – Assessment Procedure
  • Secure Controls Framework -

    The Secure Controls Framework® (SCF)

    "The SCF is the Common Controls Framework™ (CCF), the world's most comprehensive cybersecurity and data privacy metaframework - it is also free to use. The entire concept is building secure, compliant and resilient capabilities in the most efficient and cost-effective manner possible.

    The SCF is more than just a unified control catalog, since its included content creates a playbook for Governance, Risk & Compliance (GRC) capabilities. Used globally by organizations of every size, the SCF is a robust and scalable solution for security, compliance and resilience controls. As a comprehensive security framework, the SCF maps 1,400+ controls across 200+ laws, regulations, and industry frameworks so you can implement once and comply everywhere.

    Like it or not, cybersecurity is a protracted war on an asymmetric battlefield, where the threats are everywhere and as defenders we have to make the effort to work together to help improve cybersecurity and data privacy practices, since we all suffer when massive data breaches occur or when cyber attacks have physical impacts. Hackers share information on attack methods with other hackers, so why shouldn’t the good guys share information on how to best protect an organization? We decided to take action and make a difference, since we feel it is too important to wait for someone else to fix the problems that exist.

    The SCF is made up of volunteers, mainly specialists within the cybersecurity profession, who focus on GRC and the cybersecurity side of data privacy. These are auditors, engineers, architects, incident responders, consultants and other specialists who live and breathe these topics on a daily basis. The end product is "expert-derived content" that makes up the SCF." https://securecontrolsframework.com/ 

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