+PT-05 [P] Privacy Notice
---+PT-05(02) [P] Privacy Act Statements

PT-05 [P] Privacy Notice

Control

Provide notice to individuals about the processing of personally identifiable information that:
  1. Is available to individuals upon first interacting with an organization, and subsequently at [Assignement: frequency];
  2. Is clear and easy-to-understand, expressing information about personally identifiable information processing in plain language;
  3. Identifies the authority that authorizes the processing of personally identifiable information;
  4. Identifies the purposes for which personally identifiable information is to be processed; and
  5. Includes [Assignement: information].

Discussion

Privacy notices help inform individuals about how their personally identifiable information is being processed by the system or organization. Organizations use privacy notices to inform individuals about how, under what authority, and for what purpose their personally identifiable information is processed, as well as other information such as choices individuals might have with respect to that processing and other parties with whom information is shared. Laws, executive orders, directives, regulations, or policies may require that privacy notices include specific elements or be provided in specific formats. Federal agency personnel consult with the senior agency official for privacy and legal counsel regarding when and where to provide privacy notices, as well as elements to include in privacy notices and required formats. In circumstances where laws or government-wide policies do not require privacy notices, organizational policies and determinations may require privacy notices and may serve as a source of the elements to include in privacy notices. Privacy risk assessments identify the privacy risks associated with the processing of personally identifiable information and may help organizations determine appropriate elements to include in a privacy notice to manage such risks. To help individuals understand how their information is being processed, organizations write materials in plain language and avoid technical jargon.

Assessment Objective

    1. a notice to individuals about the processing of personally identifiable information is provided such that the notice is available to individuals upon first interacting with an organization;
    2. a notice to individuals about the processing of personally identifiable information is provided such that the notice is subsequently available to individuals [Assignement: frequency];
  2. a notice to individuals about the processing of personally identifiable information is provided that is clear, easy-to-understand, and expresses information about personally identifiable information processing in plain language;
  3. a notice to individuals about the processing of personally identifiable information that identifies the authority that authorizes the processing of personally identifiable information is provided;
  4. a notice to individuals about the processing of personally identifiable information that identifies the purpose for which personally identifiable information is to be processed is provided;
  5. a notice to individuals about the processing of personally identifiable information which includes [Assignement: information] is provided.

Assessment Method

Examine

Personally identifiable information processing and transparency policy and procedures privacy notice Privacy Act statements privacy plan other relevant documents or records

Interview

Organizational personnel with personally identifiable information processing and transparency responsibilities organizational personnel with user interface or user experience responsibilities organizational personnel with information security and privacy responsibilities

1. Vue d’ensemble

PT-05(02) [P] Privacy Act Statements

Control

Include Privacy Act statements on forms that collect information that will be maintained in a Privacy Act system of records, or provide Privacy Act statements on separate forms that can be retained by individuals.

Discussion

If a federal agency asks individuals to supply information that will become part of a system of records, the agency is required to provide a [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) statement on the form used to collect the information or on a separate form that can be retained by the individual. The agency provides a [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) statement in such circumstances regardless of whether the information will be collected on a paper or electronic form, on a website, on a mobile application, over the telephone, or through some other medium. This requirement ensures that the individual is provided with sufficient information about the request for information to make an informed decision on whether or not to respond. [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455) statements provide formal notice to individuals of the authority that authorizes the solicitation of the information; whether providing the information is mandatory or voluntary; the principal purpose(s) for which the information is to be used; the published routine uses to which the information is subject; the effects on the individual, if any, of not providing all or any part of the information requested; and an appropriate citation and link to the relevant system of records notice. Federal agency personnel consult with the senior agency official for privacy and legal counsel regarding the notice provisions of the [PRIVACT](#18e71fec-c6fd-475a-925a-5d8495cf8455).

Assessment Objective

Privacy Act statements are included on forms that collect information that will be maintained in a Privacy Act system of records, or Privacy Act statements are provided on separate forms that can be retained by individuals.

Assessment Method

Examine

Personally identifiable information processing and transparency policy and procedures privacy notice Privacy Act system of records forms that include Privacy Act statements privacy plan other relevant documents or records

Interview

Organizational personnel with personally identifiable information processing and transparency responsibilities organizational personnel with information security and privacy responsibilities

1.1 Références

1.2 Exigences identifiées

1.3 Réglementations associées

2. Exigences identifiées

Exigences

3. Réglementations associées

Réglementations

Tickets liés

Liens
is blocked by PT-05 [P] Privacy Notice – Assessment Procedure
is blocked by Data Privacy Notice