If the storage media (some of which are installed in a fixed location), IT systems, accessories, software or data installed in a meeting room are stolen, this will result in the expense of having to replace the equipment and restore it to working order. In addition, the meeting room will only be usable to a limited extent for as long as the stolen items are missing. This may cause bottlenecks in room allocation. Furthermore, confidential information can be stolen, misused, or shared with others.

In addition to expensive IT systems, portable end devices which can be transported easily and inconspicuously are often stolen. If meeting, event, and training rooms are not monitored or their IT systems are not secured sufficiently, equipment can be stolen quickly without anyone noticing. This applies in particular if, for example, rooms are not locked during meeting breaks.