11.2 Documentation of loans to members of the management body and their related parties and additional information

For the purposes of Article 26 of Directive (EU) 2019/2034, investment firms should document data on loans to members of the management body and their related parties properly, including at least:

• a. the name of the debtor and their status (i.e. member of the management body or related party) and, with regard to loans to a related party, the member of the management body to whom the party is related and the nature of the relationship to the related party;
• b. the type/nature of loan and the amount;
• c. the terms and conditions applicable to the loan;
• d. the date of approval of the loan;
• e. the name of the individual or body and its composition taking the decision to approve the loan and the applicable conditions;
• f. the fact (yes/no) as to whether or not the loan has been granted at market conditions; and
• g. the fact (yes/no) as to whether or not the loan has been granted at conditions available to all staff.

Investment firms should ensure that the documentation of all loans to members of the management body and their related parties is complete and updated and that the investment firm is able to make available to competent authorities the complete documentation in an appropriate format upon request and without undue delay.