Title II – Use of the ESAs Information System

For the purpose of the assessments of the fitness and propriety of persons of interest in accordance with Union sectoral provisions, competent authorities should use the ESAs Information System, thereby submitting, searching and requesting information relevant to the assessment of fitness and propriety in line with these Guidelines.

Data input into the ESAs Information System

Competent authorities that make an assessment of the fitness and propriety of a person of interest should include the data referred to in paragraph 7 of these Guidelines in the ESAs Information System within two weeks after the receipt of a notification or application for an assessment of fitness and propriety (date of entry).

Where there is an additional or a new assessment of an already assessed person of interest, a new entry in the ESAs Information System should be created.

The data to be supplied to the ESAs Information System should include with regard to the person of interest:

• a. first name(s);
• b. surname/family name;
• c. date of birth;
• d. place of birth;
• e. where available, other names (including, where available, birth name) used by the person (AKA names);

• a. the legal name of the legal person or entity (including abbreviation of legal form);
• b. AKA names of the legal person;
• c. the legal entity identifier (LEI);
• d. where the LEI is not available, the registration number, such as from a central register, commercial register, companies register or similar public register; and
• e. country of incorporation (headquarters);

and with regard to the assessing competent authority:

• a. data as set out below:
• i. for data added after the establishment of the ESAs Information System: the date of entry as per paragraph 5;
• ii. for historical data added to the ESAs Information System: relevant date available to the competent authority (e.g. date of application or notification, decision, entry into function, etc.);
• b. legal act referred to in Articles 1(2) of the Founding Regulations under which the assessment was performed; and
• c. where available, reference number of the record held by the competent authority.